Lake Fannie Improvement District
Bylaws
Bylaws
03/30/2024
Lake Fannie Improvement District Bylaws
Index of Bylaws
page
Article 1: Establishment 1
Article 2: Name of District 1
Article 3: Definition of Fanny Lake Improvement District 1
Article 4: Purpose 1
Mission Statement 1
Goals 1
Article 5: Membership 1
Membership Qualification 1
Voting Rights 1
Votes 1
Transfer of Membership 1
Article 6: Funding 1
Initial funding 1
Subsequent funding & special projects 1
Article 7: Board of Directors 2
Section 1: Initial Board of Directors 2
Section 2: Board of Directors 2
Section 3: Terms 2
Section 4: Election Of Directors 3
Section 5: Vacancies 3
Section 6: Removal of Directors 3
Section 7: Compensation of Directors 3
Article 8: Board of Directors Officers 3
Section 1: Officers 3
Section 2: Officers Positions 3
Section 3: Elections of Officers 3
Section 4: Duties of Officers 3
Article 9: Directors Meetings 3
Section 1: Meeting 3
Section 2: Notice of meetings 3
Section 3: Quorum 3
Article 10: Committees 3
Section 1: Appointment & Records 3
Section 2: Funds 3
Article 11: Annual Meeting of District 3
Section1: Time 3
Section2: Notice 4
Section3: Agenda 4
Section4: Annual Report 4
Article 12: Special Meetings 4
Article 13: Fiscal Year 4
Article 14: Expenditure of District Funds 4
Section 1: Approval 4
Section 2: Project in excess of $5,000 4
Section 3: Audit 4
Article 15: Amendment to Bylaws 4
Article 16: Rules of Order 5
Article 17: address 5
Article 18: Protocol for Document release 5
Article 1: Establishment
Establishment under Minnesota Statute 1038535 by Isanti County Board of commissioners on August 3, 2010
Article 2: Name of District
The name of this Organization if Fanny Lake Improvement District (Isanti County)
Article 3: Definition of Fanny Lake Improvement District
The Fanny Lake Improvement District (Isanti County) is a nonprofit organization subject to applicable county, state, and federal laws. The boundaries shall include those properties that abut Fannie lake.
Article 4: Purpose
Mission Statement
Our mission is to serve as stewards of our lake community, to protect, preserve, and improve the quality of Fanny Lake. We will work cooperatively with the county and state agencies to continuously refine our goals and develop annual work plans to meet these goals. We will oversee funds collected and expend to accomplish this mission.
Goals
Article 5: Membership
Section1: Membership qualification
Owners of properties abutting Fannie Lake in Cambridge and Isanti Townships, in Isanti county Minnesota
Section 2: Voting rights.
Each member is entitled to one vote (only one vote per household no matter how many owned properties) at the Lake owners District annual meeting or any Special District meeting.
Section 3: Votes
Votes at all membership meetings shall be in person except as specified in article 7, section 4.
Section 4: Transfer of Membership
When a parcel of land is sold, Membership shall transfer from the old owner to the new owners, when a parcel is sold on a contract for deed, Membership shall transfer from the contract seller to the contract purchaser. When a parcel is leased or rented, Membership shall not transfer from landowner to tenant,
Article 6: Funding
Section 1: Initial Funding
The initial funding shall consist of funds from Fannie Lake Improvement Association, any personal donations or grants received, and supplemented by advance from Isanti County.
Section 2: Subsequent Funding and Special Projects
(1)
Article 7: Board of Directors
Section 1 – Initial Board of Directors
The initial Board of Directors was appointed by the Isanti County Board at its meeting on September 7, 2010, and will serve until an election is held at the first Fannie Lake Improvement District membership annual meeting. The Board will consist of seven members. The Board members must own property in the Lake Improvement District and a majority of the directors must be residents of the District. The initial Directors shall be appointed as follows: three to a term of one year, two to a term of two years, and two to a term of three years.
Section -2 Board of Directors
The Directors shall be elected at the annual meeting in July or August of each year. Directors are assigned to represent one of seven areas around the lake, and it is desired that retiring Directors be replaced by electing a director from members owning property from the same area. If there is no qualified person willing to serve from a particular area, someone from elsewhere in the district may be elected to represent that area. A slate of nominees shall be prepared by the Board one month prior to the Annual District Meeting.
Section 3 – Terms
After the initial terms of the Directors expire, Directors shall be elected to serve three-year terms. An annual term shall be from annual meeting to annual meeting.
Section 4 – Election of Directors
Nominees shall be elected by majority vote of the members present at the Annual meeting of the Fannie Lake Improvement District (Isanti County). Property owners not present at the Annual meeting may participate by absentee ballot. Absentee ballots must be received at the location designated in the annual meeting notice no later than 3:00 pm on the date of the annual meeting or such ballots shall be void.
Section 5 – Vacancies
Vacancies in the Board of Directors may be filled by majority vote of the remaining directors, subject to approval by the majority vote of the property owners present at the next Annual District Meeting as outlined in Article 7, section 2. A Director elected to fill a vacancy shall serve the unexpired term.
Section 6 – Removal of Directors
Directors may be removed by two thirds of the remaining Board members, or by a majority of the property owners present at an annual meeting.
Section 7 – Compensation of Directors
Directors shall receive an annual stipend of $65.00 as of 2023 and may be adjusted annually by a majority vote of members present at the annual meeting.
The Board may also at their discretion reimburse an individual for necessary expenses incurred on behalf of the district.
ARTICLE 8: Board of Directors Officers
Section 1 -Officers
All officers of the Fannie Lake Improvement District shall be Directors.
Section 2 – Officer Positions
The Officers shall consist of the Chair, Vice Chair, Secretary, and Treasurer. These Officers are the executive committee. The Executive committee may meet from time to time without notice to other board members for planning purposes and to facilitate the activities of the board.
Section 3 – Election of Officers
Officers will be elected by the Board of Directors from among their numbers at the first board meeting following any Annual Meetings at which new Directors are elected. Election will be by secret ballot if more than one person is nominated for any office.
(2)
Section 4 – Duties of Officers
The Chair shall preside over all District Board meetings and the Fannie Lake Improvement District (Isanti County) Annual Meeting and shall ensure that the By-laws and any rules and regulations as adopted by the District and the Board are enforced.
The Vice Chair shall preside in the absence of the Chair and perform duties normally associated with the office, including other duties as may be assigned by the board such as heading of special committees as may be designated.
The Secretary shall keep accurate records of all meetings of the Board of Directors, regularly submit minutes to the Board of Directors and perform other duties normally associated with this office.
The Treasurer shall present a financial statement at each meeting and shall perform all other duties normally associated with this office. The Treasurer shall process all invoices for services previously approved by the Board of Directors and submit them to the Isanti County Auditor for payment. Annually, or as often as required, the Treasurer will submit to the state, county, or other regulatory agency any financial reporting that may be required.
ARTICLE 9: Directors Meetings
Section 1- Meetings
Directors are to hold at least two meetings annually, in addition to the Annual Meeting of the membership, as shall be scheduled by the Chair or in the Chair’s absence, by a majority of the remaining members of the Executive Committee. Special meetings may be called by the Chair or Vice Chair as directed by the Chair, or by three members of the Board of Directors, as may from time to time be required to carry out the activities of the Board.
Section 2 – Notice of Meetings
There shall be at least ten days’ prior notice given in writing or by e-mail to each Director for any regularly scheduled meeting. In the case of a special meeting, written or electronic notice shall be given to Directors not less than three days prior to the meeting. In the case, the Minnesota open meeting law, Minn. Stat. Chap. 13D, must be complied with.
Section 3 – Quorum
A majority of the Board of Directors duly serving shall constitute the necessary quorum for the transaction of business.
ARTICLE 10: COMMITTEES
Section 1 – Appointment and records
The Chair, with the approval of a majority of the members of the Board of Directors at any regular or special meeting may create and appoint such additional committees as deemed necessary. The Chair of each committee, upon its organization, shall be designated by the appointing authority and each such committee or committee chair report to the Board of Directors their committee’s progress.
Section 2 – Funds
Should any committee require funds for the purpose of its work, the committee shall make an application to the Board of Directors in writing with a full statement of the funds required and the purpose for which the funds are to be expended. Upon request of the Board of Directors, the committee shall meet with the Board at any regular or special meeting thereafter to review the request and secure approval of same. No committee shall expend any funds without the approval of the Board of Directors of the Fannie Lake Improvement District (Isanti County) for payment only after approval has been given by the Board of Directors.
ARTICLE 11 – ANNUAL MEETING OF DISTRICT
Section 1 – Time
A district must have an annual meeting. The annual meeting shall be scheduled during the months of July or August and be held annually in that period unless changed by vote at the previous annual meeting.
(3)
Section 2 – Notice
The annual meeting shall be preceded by a minimum of two weeks published notice in the newspaper chosen by the Isanti County Board of Commissions for the County’s official notices and by written notice to be mailed at least ten days in advance of the meeting to the county board and township boards wholly or partially within the District, the Minnesota Pollution Control Agency and the Commissioner of the Natural Resources; and if there is a proposed project by the District having a cost in excess of $5000, thirty days written notice will be given to all property owners within the assessment district.
Section 3 – Agenda
At the annual meeting the district property owners present shall:
Each year the Board of Directors shall prepare and file a report of the financial condition of the district, the status of all projects within the district, the business transacted by the district, the discussion of the Board of Directors intentions for the succeeding years, and other matters affecting the interest of the district. Copies of the report shall be transmitted to the county board, township boards, the Commissioner of Natural Resources, and the Minnesota Pollution Agency by four months after the annual meeting.
ARTICLE 12: SPECIAL MEETINGS
Special meeting of the Fannie Lake Improvement District (Isanti County) may be called to discuss pending matters with the same notice as required for the annual meeting, except the written notice to property owners must be at least two weeks prior to the meeting.
ARTICLE 13: FISCAL YEAR
The District fiscal year shall be from August 1 And ending July 31
ARTICLE 14: EXPENDITURE OF DISTRICT FUNDS
Section 1 - Approval
All projects and expenditures must be submitted to the Board of Directors. All expenditures must be approved by a majority of the Directors.
Section 2 – Projects in excess of $5000
All projects in excess of $5000 must be first approved by the Board of Directors and a majority vote of the members at the district’s annual meeting or a special meeting of the district.
Section 3 – Audit
There shall be an annual independent audit of financial records as part of the county audit performed by the state Auditor’s office.
ARTICLE 15: AMENDMENT OF BYLAWS
The By-laws may be amended at any annual or special meeting for which due notice has been given and when such amendments has been approved by the majority of the Board and approved by majority vote of members at any annual or special meeting.
(4)
ATRICLE 16: RULES OF ORDER
The rules contained in the current edition of Roberts Rules of Order (Revised) shall govern the convention in all cases to which they are applicable, and which are not governed by the By-laws of the District.
ARTICLE 17: ADDRESS
The address of the district shall be P.O. Box 229, Cambridge, MN. 55008
ARTICLE 18: PROTOCOL FOR DOCUMENT RELEASE
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Lake Fannie Improvement District Bylaws
Index of Bylaws
page
Article 1: Establishment 1
Article 2: Name of District 1
Article 3: Definition of Fanny Lake Improvement District 1
Article 4: Purpose 1
Mission Statement 1
Goals 1
Article 5: Membership 1
Membership Qualification 1
Voting Rights 1
Votes 1
Transfer of Membership 1
Article 6: Funding 1
Initial funding 1
Subsequent funding & special projects 1
Article 7: Board of Directors 2
Section 1: Initial Board of Directors 2
Section 2: Board of Directors 2
Section 3: Terms 2
Section 4: Election Of Directors 3
Section 5: Vacancies 3
Section 6: Removal of Directors 3
Section 7: Compensation of Directors 3
Article 8: Board of Directors Officers 3
Section 1: Officers 3
Section 2: Officers Positions 3
Section 3: Elections of Officers 3
Section 4: Duties of Officers 3
Article 9: Directors Meetings 3
Section 1: Meeting 3
Section 2: Notice of meetings 3
Section 3: Quorum 3
Article 10: Committees 3
Section 1: Appointment & Records 3
Section 2: Funds 3
Article 11: Annual Meeting of District 3
Section1: Time 3
Section2: Notice 4
Section3: Agenda 4
Section4: Annual Report 4
Article 12: Special Meetings 4
Article 13: Fiscal Year 4
Article 14: Expenditure of District Funds 4
Section 1: Approval 4
Section 2: Project in excess of $5,000 4
Section 3: Audit 4
Article 15: Amendment to Bylaws 4
Article 16: Rules of Order 5
Article 17: address 5
Article 18: Protocol for Document release 5
Article 1: Establishment
Establishment under Minnesota Statute 1038535 by Isanti County Board of commissioners on August 3, 2010
Article 2: Name of District
The name of this Organization if Fanny Lake Improvement District (Isanti County)
Article 3: Definition of Fanny Lake Improvement District
The Fanny Lake Improvement District (Isanti County) is a nonprofit organization subject to applicable county, state, and federal laws. The boundaries shall include those properties that abut Fannie lake.
Article 4: Purpose
Mission Statement
Our mission is to serve as stewards of our lake community, to protect, preserve, and improve the quality of Fanny Lake. We will work cooperatively with the county and state agencies to continuously refine our goals and develop annual work plans to meet these goals. We will oversee funds collected and expend to accomplish this mission.
Goals
- To eliminate the infestation of nuisance aquatic vegetation
- To improve natural aquatic vegetation
- To improve the overall water quality
- To improve the quality of recreation and overall lake utilization
Article 5: Membership
Section1: Membership qualification
Owners of properties abutting Fannie Lake in Cambridge and Isanti Townships, in Isanti county Minnesota
Section 2: Voting rights.
Each member is entitled to one vote (only one vote per household no matter how many owned properties) at the Lake owners District annual meeting or any Special District meeting.
Section 3: Votes
Votes at all membership meetings shall be in person except as specified in article 7, section 4.
Section 4: Transfer of Membership
When a parcel of land is sold, Membership shall transfer from the old owner to the new owners, when a parcel is sold on a contract for deed, Membership shall transfer from the contract seller to the contract purchaser. When a parcel is leased or rented, Membership shall not transfer from landowner to tenant,
Article 6: Funding
Section 1: Initial Funding
The initial funding shall consist of funds from Fannie Lake Improvement Association, any personal donations or grants received, and supplemented by advance from Isanti County.
Section 2: Subsequent Funding and Special Projects
- Fannie Lake Improvement District activities may be funded by levying an ad valorum property tax solely on the properties within the District. No establishment or increase in the ad valorum property tax will be allowed if it affects the county subject to state – imposed levy limits.
- Fannie Lake Improvement District activities may also be funded by assessment of costs of projects upon the benefited property within the District in a manner provided under Minnesota Statutes Chapter 429.
- Fannie Lake Improvement District activities may also be funded by imposition of service charges within the District (Minnesota Statutes #428A.05)
- Fannie Lake Improvement District may be funded by outside grant including State and federal grants.
(1)
Article 7: Board of Directors
Section 1 – Initial Board of Directors
The initial Board of Directors was appointed by the Isanti County Board at its meeting on September 7, 2010, and will serve until an election is held at the first Fannie Lake Improvement District membership annual meeting. The Board will consist of seven members. The Board members must own property in the Lake Improvement District and a majority of the directors must be residents of the District. The initial Directors shall be appointed as follows: three to a term of one year, two to a term of two years, and two to a term of three years.
Section -2 Board of Directors
The Directors shall be elected at the annual meeting in July or August of each year. Directors are assigned to represent one of seven areas around the lake, and it is desired that retiring Directors be replaced by electing a director from members owning property from the same area. If there is no qualified person willing to serve from a particular area, someone from elsewhere in the district may be elected to represent that area. A slate of nominees shall be prepared by the Board one month prior to the Annual District Meeting.
Section 3 – Terms
After the initial terms of the Directors expire, Directors shall be elected to serve three-year terms. An annual term shall be from annual meeting to annual meeting.
Section 4 – Election of Directors
Nominees shall be elected by majority vote of the members present at the Annual meeting of the Fannie Lake Improvement District (Isanti County). Property owners not present at the Annual meeting may participate by absentee ballot. Absentee ballots must be received at the location designated in the annual meeting notice no later than 3:00 pm on the date of the annual meeting or such ballots shall be void.
Section 5 – Vacancies
Vacancies in the Board of Directors may be filled by majority vote of the remaining directors, subject to approval by the majority vote of the property owners present at the next Annual District Meeting as outlined in Article 7, section 2. A Director elected to fill a vacancy shall serve the unexpired term.
Section 6 – Removal of Directors
Directors may be removed by two thirds of the remaining Board members, or by a majority of the property owners present at an annual meeting.
Section 7 – Compensation of Directors
Directors shall receive an annual stipend of $65.00 as of 2023 and may be adjusted annually by a majority vote of members present at the annual meeting.
The Board may also at their discretion reimburse an individual for necessary expenses incurred on behalf of the district.
ARTICLE 8: Board of Directors Officers
Section 1 -Officers
All officers of the Fannie Lake Improvement District shall be Directors.
Section 2 – Officer Positions
The Officers shall consist of the Chair, Vice Chair, Secretary, and Treasurer. These Officers are the executive committee. The Executive committee may meet from time to time without notice to other board members for planning purposes and to facilitate the activities of the board.
Section 3 – Election of Officers
Officers will be elected by the Board of Directors from among their numbers at the first board meeting following any Annual Meetings at which new Directors are elected. Election will be by secret ballot if more than one person is nominated for any office.
(2)
Section 4 – Duties of Officers
The Chair shall preside over all District Board meetings and the Fannie Lake Improvement District (Isanti County) Annual Meeting and shall ensure that the By-laws and any rules and regulations as adopted by the District and the Board are enforced.
The Vice Chair shall preside in the absence of the Chair and perform duties normally associated with the office, including other duties as may be assigned by the board such as heading of special committees as may be designated.
The Secretary shall keep accurate records of all meetings of the Board of Directors, regularly submit minutes to the Board of Directors and perform other duties normally associated with this office.
The Treasurer shall present a financial statement at each meeting and shall perform all other duties normally associated with this office. The Treasurer shall process all invoices for services previously approved by the Board of Directors and submit them to the Isanti County Auditor for payment. Annually, or as often as required, the Treasurer will submit to the state, county, or other regulatory agency any financial reporting that may be required.
ARTICLE 9: Directors Meetings
Section 1- Meetings
Directors are to hold at least two meetings annually, in addition to the Annual Meeting of the membership, as shall be scheduled by the Chair or in the Chair’s absence, by a majority of the remaining members of the Executive Committee. Special meetings may be called by the Chair or Vice Chair as directed by the Chair, or by three members of the Board of Directors, as may from time to time be required to carry out the activities of the Board.
Section 2 – Notice of Meetings
There shall be at least ten days’ prior notice given in writing or by e-mail to each Director for any regularly scheduled meeting. In the case of a special meeting, written or electronic notice shall be given to Directors not less than three days prior to the meeting. In the case, the Minnesota open meeting law, Minn. Stat. Chap. 13D, must be complied with.
Section 3 – Quorum
A majority of the Board of Directors duly serving shall constitute the necessary quorum for the transaction of business.
ARTICLE 10: COMMITTEES
Section 1 – Appointment and records
The Chair, with the approval of a majority of the members of the Board of Directors at any regular or special meeting may create and appoint such additional committees as deemed necessary. The Chair of each committee, upon its organization, shall be designated by the appointing authority and each such committee or committee chair report to the Board of Directors their committee’s progress.
Section 2 – Funds
Should any committee require funds for the purpose of its work, the committee shall make an application to the Board of Directors in writing with a full statement of the funds required and the purpose for which the funds are to be expended. Upon request of the Board of Directors, the committee shall meet with the Board at any regular or special meeting thereafter to review the request and secure approval of same. No committee shall expend any funds without the approval of the Board of Directors of the Fannie Lake Improvement District (Isanti County) for payment only after approval has been given by the Board of Directors.
ARTICLE 11 – ANNUAL MEETING OF DISTRICT
Section 1 – Time
A district must have an annual meeting. The annual meeting shall be scheduled during the months of July or August and be held annually in that period unless changed by vote at the previous annual meeting.
(3)
Section 2 – Notice
The annual meeting shall be preceded by a minimum of two weeks published notice in the newspaper chosen by the Isanti County Board of Commissions for the County’s official notices and by written notice to be mailed at least ten days in advance of the meeting to the county board and township boards wholly or partially within the District, the Minnesota Pollution Control Agency and the Commissioner of the Natural Resources; and if there is a proposed project by the District having a cost in excess of $5000, thirty days written notice will be given to all property owners within the assessment district.
Section 3 – Agenda
At the annual meeting the district property owners present shall:
- Elect one or more Members to fill the vacancies in the Board of Directors
- Approve or disapprove any budget item for the district having a cost of $5000 or more.
- Approve a budget for the fiscal year.
- Approve taxes or assessment to satisfy budget requirements.
- Take up and consider other business that comes before them.
Each year the Board of Directors shall prepare and file a report of the financial condition of the district, the status of all projects within the district, the business transacted by the district, the discussion of the Board of Directors intentions for the succeeding years, and other matters affecting the interest of the district. Copies of the report shall be transmitted to the county board, township boards, the Commissioner of Natural Resources, and the Minnesota Pollution Agency by four months after the annual meeting.
ARTICLE 12: SPECIAL MEETINGS
Special meeting of the Fannie Lake Improvement District (Isanti County) may be called to discuss pending matters with the same notice as required for the annual meeting, except the written notice to property owners must be at least two weeks prior to the meeting.
ARTICLE 13: FISCAL YEAR
The District fiscal year shall be from August 1 And ending July 31
ARTICLE 14: EXPENDITURE OF DISTRICT FUNDS
Section 1 - Approval
All projects and expenditures must be submitted to the Board of Directors. All expenditures must be approved by a majority of the Directors.
Section 2 – Projects in excess of $5000
All projects in excess of $5000 must be first approved by the Board of Directors and a majority vote of the members at the district’s annual meeting or a special meeting of the district.
Section 3 – Audit
There shall be an annual independent audit of financial records as part of the county audit performed by the state Auditor’s office.
ARTICLE 15: AMENDMENT OF BYLAWS
The By-laws may be amended at any annual or special meeting for which due notice has been given and when such amendments has been approved by the majority of the Board and approved by majority vote of members at any annual or special meeting.
(4)
ATRICLE 16: RULES OF ORDER
The rules contained in the current edition of Roberts Rules of Order (Revised) shall govern the convention in all cases to which they are applicable, and which are not governed by the By-laws of the District.
ARTICLE 17: ADDRESS
The address of the district shall be P.O. Box 229, Cambridge, MN. 55008
ARTICLE 18: PROTOCOL FOR DOCUMENT RELEASE
- Secretary drafts minutes and other documents as directed by the Board during Board Meetings
- The Secretary shall circulate draft documents to the Board members by e-mail when they are available.
- Board members should review the documents, then comment and/ or approve each document by notifying the Secretary of their position.
- Approved draft documents can be released to the Chair and the Secretary for discussion and publication.
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